This large Dublin 4 based Engineering Consultancy organisation are currently recruiting for an Administrator to join their team.
Your responsibilities:
- Production of all types of reports, letters, minutes, and presentations etc. to the highest standard.
- Formatting of documents produced by others to company guidelines and handling large quantities of information, often working within tight deadlines.
- Creating and maintaining templates.
- Monthly project related data entry.
- Screening and redirecting telephone calls and taking detailed messages.
- Organise assembly of information for important meetings.
- Booking courses and conferences for colleagues, sign off of training request forms and filing away on system.
- Generating a PO for invoices.
- General correspondence for team members.
- Organising and storing paperwork, documents and computer-based information.
- Photocopying and printing various documents, sometimes on behalf of other colleagues.
- Liaising with staff and other secretaries both nationally and internationally.
- Organise internal team meetings, booking meeting rooms and arranging catering requirements.
- Maintain and update filing and archiving as required.
- Work on own initiative or as part of a team and deal with administrative duties competently.
- Work mainly without supervision or direction and refers upwards as necessary.
- Devising and maintaining office systems.
- Provide cover for Reception during breaks, providing an efficient and professional first point of contact for clients and staff alike.
Your Education/Profile:
- Experience in a professional services organisation. Industry related experience would be an advantage.
- Minimum 2 years’ experience in use of MS Office software (Word, Excel, PowerPoint and Outlook) in a professional environment
- A keen eye for detail and quality.
- Strong interpersonal skills - creative approach, communication ability, planning and organizing skills.
- Ability to self-manage and work on own initiative.
What to expect:
- A multicultural and informal working environment where you can develop professionally by being part of a team who enjoy what they do.
- Opportunities for short or long assignments at offices and projects anywhere in the world.
- Employees are eligible for the Global Profit Share scheme, which is dependent on the firm’s financial performance.
- A strong corporate culture committed to its values: quality of work, holistic approach, humane organization, straight and honourable dealings, social usefulness and reasonable prosperity.
- Continuous training and professional development that will allow you to adapt to the growing needs of our clients as we embrace digital transformation.
Full-time, permanent role. Salary €28,000-€30,000 plus bonus, hols and excellent benefits package
To apply for the role please email in your CV via the web link