Lex Consultancy
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Administrator

This large Dublin 4 based Engineering Consultancy organisation are currently recruiting for an Administrator to join their team.

Your responsibilities:

  • Production of all types of reports, letters, minutes, and presentations etc. to the highest standard.
  • Formatting of documents produced by others to company guidelines and handling large quantities of information, often working within tight deadlines.
  • Creating and maintaining templates.
  • Monthly project related data entry.
  • Screening and redirecting telephone calls and taking detailed messages.
  • Organise assembly of information for important meetings.
  • Booking courses and conferences for colleagues, sign off of training request forms and filing away on system.
  • Generating a PO for invoices.
  • General correspondence for team members.
  • Organising and storing paperwork, documents and computer-based information.
  • Photocopying and printing various documents, sometimes on behalf of other colleagues.
  • Liaising with staff and other secretaries both nationally and internationally.
  • Organise internal team meetings, booking meeting rooms and arranging catering requirements.
  • Maintain and update filing and archiving as required.
  • Work on own initiative or as part of a team and deal with administrative duties competently.
  • Work mainly without supervision or direction and refers upwards as necessary.
  • Devising and maintaining office systems.
  • Provide cover for Reception during breaks, providing an efficient and professional first point of contact for clients and staff alike.

Your Education/Profile:

  • Experience in a professional services organisation. Industry related experience would be an advantage.
  • Minimum 2 years’ experience in use of MS Office software (Word, Excel, PowerPoint and Outlook) in a professional environment
  • A keen eye for detail and quality.
  • Strong interpersonal skills - creative approach, communication ability, planning and organizing skills.
  • Ability to self-manage and work on own initiative.

What to expect:

  • A multicultural and informal working environment where you can develop professionally by being part of a team who enjoy what they do.
  • Opportunities for short or long assignments at offices and projects anywhere in the world.
  • Employees are eligible for the Global Profit Share scheme, which is dependent on the firm’s financial performance.
  • A strong corporate culture committed to its values: quality of work, holistic approach, humane organization, straight and honourable dealings, social usefulness and reasonable prosperity.
  • Continuous training and professional development that will allow you to adapt to the growing needs of our clients as we embrace digital transformation.

Full-time, permanent role. Salary €28,000-€30,000 plus bonus, hols and excellent benefits package

To apply for the role please email in your CV via the web link

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[Administrator / #RM16221]

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Call us on +353 1 6633030 and quote job reference #RM16221

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