Lex Consultancy

An innovative & forward thinking Public Body in Dublin 2 are currently seeking an experienced EA to join their organisation and support a number of teams.

  • Permanent Position
  • €47,631 
  • 29 Days Annual Leave
  • Pension & Life Insurance

The ideal candidate will be exceptionally well organised, innovative and a motivated individual who is customer-service focused, with the ability to manage a workload with diverse priorities.

Key responsibilities include

Providing administrative support services to up to two members of the Executive team:

  • Acting as the primary point of contact for Directors, dealing with enquiries and requests for information
  • Managing and maintaining complex calendars
  • Interacting extensively with multiple parties, both internal and external and building good professional rapport with key internal and external contacts
  • Dealing with and tracking correspondence, screening emails and mail, often proactively dealing with matters on behalf of the Directors
  • Arranging meetings, preparing documentation for circulation, creating and monitoring Agenda plans, attending meetings and recording minutes, follow up on actions etc.
  • Arranging travel itineraries, visas and accommodation for domestic and international travel

Oversee and support the office facility and act as the primary point of contact for: 

  • Visitors to the organisation
  • Room bookings and configurations
  • Logistics relating to events/meetings/training etc.
  • On site restaurant for corporate entertainment/dining
  • On-site requirements such as security passes, lockers etc.
  • Remote working requirements such as arranging dispatching and collecting of equipment etc

Key Expertise

  • Exceptional written, verbal, and interpersonal communication skills;
  • Ability to multitask, to prioritise and complete work effectively, to tight deadlines and to a very high standard;
  • Ability to work on own initiative with accuracy, good judgment and discretion;
  • Excellent administration skills with the ability to set up and maintain appropriate work systems;

Qualifications and Experience

  • A minimum of 3+ years relevant experience in an administrative / office coordination role.
  • Thorough knowledge of in SharePoint and all Microsoft Office products (Word, Excel, PowerPoint, Outlook etc.).

If you are interested in the above position, please send your CV to [email protected]

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[Executive Assistant - Dublin 2 / #SF16932]

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