Start Date: ASAP until March 2027
Location: Hybrid (4 days in office required in Dublin 2)
We are seeking a proactive and highly organized Recruitment co-ordinator to join our global Talent Acquisition team on a fixed-term contract through March 2027. This role is essential in providing interview coordination and administrative support across multiple international locations, including Dublin, London, Zurich, the USA, and Bermuda. A completion bonus will be provided at the end of the contract.
About the Role
In this position, you will ensure a smooth and efficient interview scheduling process for candidates and hiring teams worldwide. You will also play a key role in maintaining candidate records, supporting communication workflows, and providing cover for end-to-end recruitment activities during team annual leave periods. This is an ideal role for someone who thrives in a fast-paced environment and enjoys working with global teams across multiple time zones.
Key Responsibilities
- Coordinate and schedule interviews across various global time zones.
- Work closely with hiring managers, recruiters, and candidates to confirm availability and issue calendar invitations.
- Maintain and update candidate records within Workday.
- Draft and send candidate communications, including confirmations and follow-ups.
- Provide general administrative support to the recruitment team as required.
About You
- Minimum of 2 years previous experience in recruitment coordination, HR administration, or a similar support role.
- Strong organizational and time-management skills, with the ability to handle multiple priorities.
- Excellent written and verbal communication skills.
- Comfortable working with global stakeholders and managing time zone complexities.
- Proficient with Microsoft Outlook, Excel, and applicant tracking systems (Workday experience preferred).
- Able to manage confidential information with professionalism and discretion.