The Procurement Executive will report directly to the Procurement Manager and assist with a range of administrative tasks within the Purchasing unit. This role also includes supporting the quotation and tendering processes, while ensuring adherence to the organisation’s Purchasing Policy.
- Offices centrally located in Dublin 2 (Near Green & Red Luas line, Tara Street train station and numerous bus routes)
- €54,000 - €58,000 DOE
- 28 days Annual Leave, flexible working arrangements & pension plan.
- Permanent contract
- 36 hour working week
Responsibilities:
Purchasing Operations
- Serve as the primary contact for the Purchase Order (PO) system, ensuring smooth operation and issue resolution with the system provider.
- Support Requisitioners and Managers with PO processing and system training.
- Liaise with internal teams (Finance, Accounts Payable) to resolve PO, goods receipt, and invoice queries.
- Ensure compliance with the Purchasing Policy.
- Manage new supplier onboarding and ongoing maintenance in the PO and Financial Management systems.
- Oversee the tax clearance process.
Quotation & Tendering
- Assist with quotation processes and manage mini competitions under Framework Agreements.
- Coordinate quotation activities for purchases under €50K and provide policy guidance.
- Support the Purchasing Manager with eTenders tasks and all stages of the tender process, from market research to contract execution.
- Collaborate with departments throughout tendering activities.
Reporting & Analysis
- Perform PO and expenditure analysis.
- Prepare purchasing reports and statistics for Board use.
Please submit your cv to Sarah Friel in Lex Consultancy.