Role: Post Room Assistant
Location: Dublin 2
Department: Operations
Reporting to: Facilities Manager
Contract duration: Permanent
Key Responsibilities:
Post Management:
- Sort and distribute incoming mail and deliveries to appropriate departments or individuals.
- Handle outgoing mail, including organising couriers, registered post, and international shipments.
- Maintain an organised system for mail tracking, ensuring time-sensitive documents are prioritised.
Filing and Archiving:
- Manage the physical and digital filing systems, ensuring documents are stored securely and are easily retrievable.
- Assist with archiving and retrieval of legal files, adhering to GDPR and confidentiality standards
Office Support:
- Deliver files, photocopies, and other documents to various departments in the firm.
Compliance and Confidentiality:
- Follow firm policies on the secure handling of sensitive and confidential documents.
- Adhere to GDPR regulations and maintain awareness of best practices for handling client data.
Required Experience & Skills:
- Previous reception / facilities / administration experience.
- Professional telephone manner.
- Excellent organisation skills