Lex Consultancy is seeking an organised and proactive Personal Assistant to join a dynamic organisation where you will support a division that works across areas including sustainability, research and development, skills development and digitalisation.
Location: Dublin 2, hybrid working
Salary: €32,000–€35,000
Contract: 12 month contract, possibility of extension
Key Responsibilities
- Provide an efficient administrative service, managing incoming calls and emails, invoices, team meetings and event logistics.
- Manage calendars and coordinate meetings for senior management, liaising with attendees to arrange suitable times.
- Prepare meeting materials, compile briefing documents, book meeting rooms and arrange catering where required.
- Assist with the preparation of high-quality presentations and other marketing materials.
- Maintain and update the CRM system (Salesforce), producing weekly reports on progress against targets.
- Work with project executives and management to gather key performance data, metrics and information.
- Coordinate day-to-day administrative activities, including drafting letters of support and other correspondence.
- Provide general support across the division, responding to changing priorities and taking on additional duties as required.
You will have:
- A suitable third-level qualification or be currently working towards one.
- Strong IT skills, with excellent proficiency in Microsoft Outlook, Word, Excel and PowerPoint is essential.
- Experience managing incoming phone and emails
- 1- 2 years’ experience coordinating meetings and calenders, preparing presentations and producing reports.
- Excellent organisational skills and the ability to manage competing priorities and deadlines.
- Strong written and verbal communication skills, with a professional and confident approach to stakeholder engagement.
- The ability to work collaboratively with colleagues across multiple teams.
- An interest in business and the wider economic environment.
- Familiarity with social media platforms.
Experience with Salesforce or another CRM system would be an advantage.
Please submit your CV to Tara Murphy in Lex Consultancy for consideration.