EA to CEO - 12 month FTC

This is a 12-month fixed term contract supporting a dynamic leadership team within an office of approximately 55 colleagues across three divisions.
This role will work closely with chief of staff ensuring the CEO operates efficiently in a fast-paced and high-performing environment.

The ideal candidate will bring excellent judgement, exceptional organisational ability, and the confidence to work with senior leadership, while managing competing priorities with discretion and professionalism.

28 days annual leave
Employee Assistance Programme
Onsite gym
Hybrid working model (2 days onsite- could be more depending on business needs)
Monday-Friday 9-5 with some flexibility required depending on business needs.
Pension

Role & Responsibilities:

• Provide comprehensive, high-level administrative support to the Chief Advancement Officer.
• Manage and coordinate a complex and evolving diary, including planning, prioritisation, and responding to meeting requests.
• Act as a gatekeeper and first point of contact for the CAO, screening calls, emails, enquiries, and correspondence.
• Prepare correspondence, agendas, briefing materials, and presentations as required.
• Prompt and support the CAO in tracking key priorities, deadlines, and follow-ups.
• Maintain accurate records of stakeholder engagement in the CRM system.
• Provide note-taking support for meetings where required.
• Manage monthly expenses and credit card reconciliation.
• Assist with ad hoc IT queries and general administrative tasks.

Stakeholder Engagement:

• Liaise with the Office of the Provost to coordinate diary scheduling between the Provost and the CAO.
• Manage travel arrangements for TDA-organised trips, including flights, accommodation, and detailed itineraries.
• Coordinate meetings with senior college leadership and internal stakeholders.
• Draft personalised communications on behalf of the CAO, working closely with the Chief of Staff.
• Ensure priority issues are communicated and progressed with relevant stakeholders.
• Support collaboration across TDA teams to advance philanthropic initiatives and ensure effective information flow.

Experience & Qualifications:

• Third-level qualification or professional administrative qualification.
• Minimum five years’ experience in a senior administrative role, including at least three years supporting senior stakeholders or executives.
• Proven experience managing complex diaries, high-level meetings, and confidential correspondence.
• Demonstrated ability to handle sensitive information with discretion and professionalism.
• Experience working in a fast-paced environment supporting senior leadership.
• Advanced proficiency with Microsoft 365 (Outlook, Teams, SharePoint, PowerPoint).
• Experience with CRM systems is desirable.
• Knowledge of major gift fundraising or development environments would be advantageous.

Skills:

• Excellent written and verbal communication skills with strong attention to detail.
• Highly organised with the ability to manage competing priorities and tight deadlines.
• Proactive, motivated, and comfortable working with minimal supervision.
• Diplomatic and professional with strong interpersonal skills.
• Ability to build trusted relationships with a broad range of internal and external stakeholders.
• An appreciation for the role and impact of universities in society.

Please submit your CV and cover letter to Anne Marie in Lex Consultancy today.