Lex Consultancy

This leading and historical Education Institute based Dublin 1 currently have a requirement for an Administrative Assistant to join the Dean’s office.

The office of the Dean has overall responsibility for course delivery, course development, and academic matters related to courses, staff and students.

The role of administrative assistant is of key importance in delivery of our educational courses to a high standard. The role supports teaching and other staff and facilitates student-centric service delivery by the organisation, as well as assisting the office of the Dean in assuring high standards in educational delivery. The role will require completion of a wide range of administrative tasks on a daily basis, assisting the overall activities of the office of the Dean.

Key Duties & Responsibilities:

  • Responding to student queries in a timely and courteous manner;
  • Responding to queries from tutors, guest speakers and other lecturers in a timely and courteous manner;
  • Escalating / referring queries to other members of staff where necessary;
  • Tracking and recording hours worked by teaching staff on a weekly basis and reporting this data forward to appropriate colleagues;
  • Tracking & checking payroll data and submitting returns to payroll;
  • Dealing with invoices / fee requests received by the Dean’s Office;
  • Formatting course and other School materials in line with organisation’s house style and branding;
  • Communicating with guest and other lecturers as required;
  • Spot checking completion of lecture recordings as required;
  • General management of course materials, including uploading of materials to Moodle;
  • Regular checking and oversight of subject areas of Moodle, including annual deletion of old materials;
  • Publishing assessments on Moodle when required;
  • General work related to assessments when required, e.g. checking that all candidates have submitted work to the appropriate platforms, following up with internal examiners on marking progress, etc.;
  • Providing administrative support in connection with Dean’s attendance at Committees, including the preparation of agendas, papers and meeting notes;

Requirements, Skills, and Attributes

  • At least 2 years’ work experience in a similar role;
  • A third level (Level 8) honours degree in any discipline OR commensurate experience in relevant similar roles;
  • Proficient IT skills, including use of all features of MS Office (particularly MS Word, Excel, Outlook, Teams and PowerPoint);
  • Ability to collate, present and report information clearly using house style templates;
  • A can-do attitude with commitment to excellent service provision;
  • Excellent written and oral communications skills with the ability to tailor communication skills to different stakeholders;
  • Capacity to carry out all work with confidentiality and sensitivity;
  • A willingness to learn and develop their skills;
  • Ability to work on own initiative and as part of a team;
  • Strong decision making and problem-solving skills;
  • Capacity to take ownership of tasks and determination to see them through to a satisfactory conclusion;
  • Excellent attention to detail;

Lovely role for the right candidate with lots of scope for further career development.

Full-time permanent role. 35 hour working week. Salary €30k plus onsite parking if required.

To apply please email in your CV via the web link

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[Administrative Assistant / #RM16582]

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