Role & Responsibilities:

Comprehensive and proactive diary and email management for Partners along with travel management, processing expense claims and some personal matters.
Own the timesheet process, ensuring weekly completion and submission, follow up on any outstanding timesheets.
Provide administration assistance to the group with group presentations including scheduling, booking rooms, formatting of presentations, catering requirements, etc.
Maintain internal databases – proposals / credentials / external databases used
Supporting the group with coding of third party invoices, generating client fees, write offs and job code maintenance
Liaise and build relationships with clients and internal divisions on behalf of the team.
Become involved in marketing initiatives/ event management, if and when required.
Assist with any other ad-hoc projects and duties as appropriate

Candidate Requirements:

5+ years’ experience assisting C-Level with excellent administration skills and an ability to work unsupervised on day-to-day duties and tasks.
Prioritising work, using time management and organisational skills.
Must possess an ability to multi-task with a strong attention to detail and a sense of urgency.
Proactively look for and take on tasks and provide regular feedback on status.
Ability to interact and develop relationships at all levels.
Reliability / Flexibility.
Highly discreet and confidential
Willingness to contribute with the implementation of new processes for the benefit of the group.
Experience with organising Outlook calendar/ email inbox management specifically on behalf of others.
Advanced PC skills including Word, Excel, and PowerPoint with a high degree of accuracy
A working knowledge of SAP and CRM systems

Please submit your cv to Anne Marie in Lex Consultancy