Lex Consultancy

High level Executive Assistant required for global financial company. This is an exciting and rare opportunity to work in a renowned professional services company. The successful candidate will operate in a stand alone position, providing full support to two partners and directors within the department.

  • Centrally located in Dublin City Centre
  • 4 day onsite requirement, 1 day wfh
  • 23 days annual leave -with an option to buy more
  • Tailor made benefits package to suit your needs

Role & Responsibilities:

  •  Comprehensive and proactive diary and email management for Partners along with travel management, processing expense claims and some personal matters.
  •  Own the timesheet process, ensuring weekly completion and submission, follow up on any outstanding timesheets.
  •  Provide administration assistance to the group with group presentations including scheduling, booking rooms, formatting of presentations, catering requirements, etc.
  •  Maintain internal databases – proposals / credentials / external databases used
  •  Supporting the group with coding of third party invoices, generating client fees, write offs and job code maintenance
  •  Liaise and build relationships with clients and internal divisions on behalf of the team.
  •  Become involved in marketing initiatives/ event management, if and when required.
  •  Assist with any other ad-hoc projects and duties as appropriate

Candidate Requirements:

  •  5+ years’ experience assisting C-Level with excellent administration skills and an ability to work unsupervised on day-to-day duties and tasks.
  •  Prioritising work, using time management and organisational skills.
  •  Must possess an ability to multi-task with a strong attention to detail and a sense of urgency.
  •  Proactively look for and take on tasks and provide regular feedback on status.
  •  Ability to interact and develop relationships at all levels.
  •  Reliability / Flexibility.
  •  Highly discreet and confidential
  •  Willingness to contribute with the implementation of new processes for the benefit of the group.
  •  Experience with organising Outlook calendar/ email inbox management specifically on behalf of others.
  •  Advanced PC skills including Word, Excel, and PowerPoint with a high degree of accuracy
  •  A working knowledge of SAP and CRM systems

Please submit your cv to Anne Marie in Lex Consultancy 

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[Senior Executive Assistant / #AM17389]

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Call us on +353 1 6633030 and quote job reference #AM17389