Lex Consultancy

A Fantastic opportunity has arisen for a motivated and competent PA/Administrator to join this prestigious property organisation in Dublin 2

Duties & Responsibilities:

  • Preparation and typing of documents, reports, minutes of meetings and general day to day correspondence to support a busy department.
  • Audio typing & Copy Typing using MS Office 2010, winscribe.
  • Actively assisting/managing correspondence, diaries and actions list for Directors.
  • Answering/directing calls and assisting in ensuring all enquiries are actioned in a timely manner.
  • General accounts including invoicing, using in-house e-business system.
  • Use of in-house property system – Agency Manager.
  • Filing, photocopying, compiling tender reports and other ad hoc duties as and when required.
  • Taking part in a pooling system with other administrative support in the building if additional help is needed in other departments on an ad-hoc basis.
  • Liaising with team members on a daily basis, at the start and end of each day reporting back each day.
  • Assist with the ongoing internal review and audit of soft and hardcopy files for regulatory compliance purposes.
  • Maintaining service levels as outlined by Directors and HR.
  • Chasing company and team debtors on a daily/ weekly basis.
  • Taking inbound/making outbound calls, dealing with email enquiries.
  • Responsible for front of office duties including meet and greet/liaising with potential clients who call into the office.
  • Confirm all appointments & meeting with team members to ensure meeting rooms are booked, tea and coffee arranged.

What you will need to apply:

  • Audio typing experience is mandatory.
  • Previous experience in a busy working environment.
  • Excellent time management and organisational skills required.
  • First-rate customer services skills with an outstanding ability to liaise with directors, clients.
  • A positive attitude towards their work.
  • Willingness to work as part of an interactive team.
  • An ability to build and maintain good networks internally and externally.
  • Demonstrate excellent communication both verbal and written skills and hold excellent interpersonal skills.
  • Possess self-management skills and the motivation to efficiently plan and organise their own work time.
  • Assess priorities within their own work area.
  • Handles routine work with limited supervision.

Hours Mon-Fri, 9:00-5:30. Salary €35,000-€40,000 plus excellent benefits package

To apply for this role please email in your CV via the web link

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[Property PA/Administrator / #RM15791]

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