Lex Consultancy

Lex Consultancy is hiring on behalf of our client for an office based Property Management Administrator. This is a permanent position and you will be working in the office in Dublin 2 on a full time basis, 37.5 hour per week.

In this role you will assist in the daily operations of the Property Management department and support the Property Managers.

The role requires a significant experience working with figures (inputting numerical data to software systems) and as such the applicant would be required to be comfortable working with numbers and inputting them on a daily basis.

You must be articulate and professional, and have very strong communication skills. Being adaptable and comfortable working in a reactive and fast-paced environment is critical to being successful in this position.

We are looking for a team player who is positive, proactive, confident, helpful and polite, and in return you will be joining a professional and friendly team with excellent and supportive managers.

To apply, you must have at least two years' experience working in a property administration-related role.  

The Successful Candidate Will Have the Following Attributes

  • Excellent verbal and written English is essential
  • At least 2 years’ experience in a busy property administrative role
  • Strong time management skills with the ability to prioritise and multi-task
  • Confidentiality is paramount
  • Consistently high standards of customer service and team-work
  • Strong organisational skills and an aptitude for details are essential
  • Working knowledge of Microsoft Applications (word and excel) and Outlook systems is a necessity with strong accurate typing skills (this will be tested)
  • Show confidence in dealing with people both in-person and over the phone
  • Willingness to learn and use initiative to develop efficient working systems within the office team
  • Professional and well presented
  • Ability to learn new processes and applications quickly
  • Reliable and dependable

Main Job Tasks and Responsibilities

  • The role will involve supporting the Property Management department to produce and update administration documents and assist with the lettings
  • Typing and organising reports & statistics
  • Marking up documents, typing, copying, scanning and printing
  • RTB Registration
  • Working with MRI Qube & Yardi (property software package): database system for lettings/tenancy details & rental figures. Training would be provided. It Includes inputting tenancy details; running lease & tenant information documentation; running mail merges; running regular reports to excel & adapting them to specific requirements;
  • Setting up folders files for lettings team
  • Demographic profiling – data research (from tenant details) & data entry
  • Service Level Agreements – preparation, filing & coordination of PSRA agreements with clients
  • Mail shots: creating mail merges for the likes of updates for managed tenants
  • Preparing various types of reports and large documents: Includes formatting documents; utilizing existing templates or creating new ones; collating data;
  • Assisting with answering phones for lettings & property management or reception on occasions if required

If you have two years’ experience working in the property sector in an Administrative capacity, I would love to hear from you.

Apply for this job

[Property Administrator / #ROC16419]

Job Application ROC16419
Maximum upload size: 5MB


Call us on +353 1 6633030 and quote job reference #ROC16419

Do you have questions on recruitment during Covid-19? We can answer them Learn more