Lex Consultancy

This global Dublin 2 Professional Services organisation are looking for an Executive Assistant  (EA) to become a core part of their Executive Assistant team working with their Directors

Your key responsibilities

  • Management of complex calendars and scheduling requirements
  • Working with your portfolio and their teams to gain a better understanding of their support requirements
  • Understanding their business priorities and responding appropriate manner
  • Maintaining the client database and updating contacts are required
  • Handling highly confidential information
  • Processing timesheet and expense reports
  • Some travel coordination (making travel arrangements and detailed travel itineraries)
  • Experience coordinating meetings across multiple time zones
  • Prepare and revise documents including letters, emails etc.
  • Participating in planning of events
  • Liaising with and greeting clients and business guests
  • Maintain a strong working relationship across the business
  • Effectively delegate appropriate tasks; as required
  • Administrative support to strategic adhoc projects
  • Liaise and work with EA’s within the wider team and the entire company network

Skills and attributes for success

  • A proven track record of supporting and working at senior executive level
  • The ability to balance multiple and competing demands
  • Ability to work on one’s own initiative and make informed and confident decisions
  • Quick to identify opportunities and problems
  • Confidence presenting ideas and solutions
  • Project management skills
  • Focus on delivering great stakeholder experience, every time
  • Experience working in a fast-paced multicultural environment

You must have

  • Proficient MS Office and IT skills
  • Meticulous attention to detail
  • Ability to work in the strictest level of confidentiality
  • Superb communication skills in both verbal and written format
  • Time management skills that allow you to coordinate multiple competing tasks
  • A solution focused mind-set and working style

We look for people who have experience in working in a fast-paced business, driven and motivated individuals. The candidate needs to have experience in the executive assistant role. We are looking for someone to deliver a long-term commitment to their stakeholders and their team.

Hours Mon-Fri, 9-5:30. Salary €38,000-€45,000 plus excellent bens package

To apply for this role please email your CV in via the web link

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[Executive Assistant / #RM16014]

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Call us on +353 1 6633030 and quote job reference #RM16014