Lex Consultancy

Executive Assistant required to support the CEO of an NGO located in Dublin 8.

The role is fully onsite Monday-Friday and a 39 hour working week. Proposed interview date week commencing February 6th. Salary on offer DOE.

Main Duties/Responsibilities

  • Manage the CEO's email inbox to ensure all important communications are flagged and receive a response. Refer correspondence and calls to other appropriate individuals if matters can be responded elsewhere.
  • To provide high level secretariat support to key internal and external meetings involving the CEO, including preparing agendas, co-ordinating or writing papers, producing minutes, and ensuring follow-up actions are progressed.
  • To prepare correspondence, reports, memos, and presentation material as required, noting the need for accessibility in all documentation from all sources.
  • Forward plan with the Chief Executive to ensure actions are completed and meetings are scheduled in the calendar
  • Providing project support; reviewing and summarising reports, presentations, and documents suitable for presentation at Board and Executive level
  • Maintain a coordinated and up-to-date calendar for the CEO by determining the urgency and nature of requests, making necessary arrangements, and resolving time conflicts. Organize and schedule meetings with employees and external stakeholders.
  • Attend meetings with the CEO to record meeting outcomes and follow-up actions.
  • Review, research, summarize and relay information to the CEO. Prepare briefing notes, reports, and presentations as requested. Provide CEO’s schedule and all supporting documentation one week in advance.
  • Manage CEO’s social media (Twitter & LinkedIn) and build an online presence representing the organisations mission and values at all times.
  • Manage organisation wide projects and webinars/conferences as agreed.
  • Prepare for meetings with the Board sub committees, senior leadership, and management teams (i.e., schedule, prepare logistics, attend, minute, and distribute materials for scheduled meetings, liaise with the Company Secretary as appropriate).
  • Being responsible for processing expenses, credit card returns and raising purchase orders and other finance related duties as directed by the CEO

Candidate Requirements: 

  • Ability to handle highly sensitive business communications, data and other information with confidentiality and discretion.
  • Demonstrable level of numeracy and ability to analyse statistical and financial data
  • Well placed send of judgement and political skills, able to exercise absolute discretion and confidentiality
  • Evidence of an ability to ‘think outside the box’ and generate and implement creative solutions.
  • To have a strong attention to detail
  • To have highly competent IT stills across standard Microsoft packages

Please submit your cv to Anne Marie in Lex Consultancy 

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Call us on +353 1 6633030 and quote job reference #AM16821