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EA & Project Support Executive

This leading and high profile Plc organisation has a unique opportunity for a high calibre EA & Project Support Executive to support their Head of Operations, who will provide project and administrative support to Senior Management as well as Regional Project Teams. This role is based between in Dublin City Centre and client sites mainly within the Dublin region (Travel is required for this role). The successful person will be an experienced, motivated team player who thrives in a fast-paced dynamic environment.

Key responsibilities

Typically, the candidate will be expected to undertake and assist with the following duties:

  • Support the Head of Operations and Regional Project Managers in providing a well-organised and efficient system of work to deliver the desired business outcomes,
  • Responsible for diary management and expense management,
  • Preparation of monthly summary progress reports for the department Function.
  • Attend relevant meetings with the Head of Operations, capturing actions and monitoring outcomes for the Head of Construction & Operations,
  • Schedule collaborator meetings, document and generate reports,
  • Communicate with various stakeholders across the business to ensure everyone stays aligned on project actions and targets,
  • Responsible for calendar management, monthly report compilation, minute taking and general administration
  • Complete project management administrative tasks,
  • Management and tracking of H&S training and certificates including compliance documentation,
  • Preparation for Leadership Team and Executive reviews (liaising with functional leads for slides, meeting and attendance and minutes),
  • Be a point of contact for queries and escalate as appropriate with Project and Functional managers,
  • Coordinate administration of relevant legal documentation including arrangements of fee’s/payments for statutory bodies,
  • Preparation for Leadership Team Forum (pack, meeting attendance and minutes),
  • Any other ad-hoc requirements as required,
  • Assist the budgeting process.

The candidate – key requirements

  • Minimum 3 years’ experience in a similar role.
  • Advanced in all Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
  • Ability to communicate at all levels across functional departments
  • A strong ability to multi-task and work to deadlines in a fast-paced environment where relationships, organisation, and a high attention to detail is required.
  • Self-motivated team player but with the ability to work on one’s own initiative.
  • Excellent spoken and written communication skills.
  • Enthusiastic and willing to learn.

Salary €60,000 plus bonus and superb benefits package. Full-time permanent and office-based role.

To apply please email in your CV via the web link !

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[EA & Project Support Executive / #RM16472]

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