Lex Consultancy

Reporting to the Business Support and Finance Manager, the Finance and Support Services Executive will administer and coordinate the accounts payable function and assist in the day-to- day running of organisational support activities for this public sector body based in Dublin 2.

Key Duties and Responsibilities

  • Administration and coordination of the accounts payable function including the timely and accurate posting of invoices and issuing to the relevant budget holder for approval.
  • Resolving any queries with suppliers and escalating as appropriate.
  • Preparing the weekly payment runs and ensuring that all payment terms are in line with Prompt Payment of Accounts Act 1997.
  • Monthly reconciliation of creditors balances and creditors ledger.
  • Processing and payment of expense claims from staff, Council and Committee members in line with public sector travel and subsistence policy and procedures
  • Processing of professional services withholding tax (PSWT) and submission of monthly returns to Revenue.
  • Preparing prompt payment reports and other administration and finance statistics.
  • Monthly preparation and reconciliation of the organisation’s bank accounts.
  • Dealing with the organisational credit card(s), coordinating compliance with policy and reconciling statements for sign-off.
  • Assisting with the preparation of the monthly management accounts including preparing monthly accruals, journal entries and trial balance reconciliations.
  • Providing administrative support to the organisation with procurement activities including co-ordinating meetings and ensuring procurement files are complete with all required documentation.
  • Preparing the payroll for Committees in partnership with the Finance and Business Support Officer, ensuring compliance with Health sector pay policy.
  • Supporting the Finance and Support Services Manager with contract management of their procurement services consultants, including coordinating activities, periodic review meetings and case management.
  • Maintaining the organisational Service provider/Supplier contracts database (Contracts Register) and updating as required.
  • Providing assistance with internal and external audits as required.
  • Provide support to organisational projects, working groups, committees, etc.
  • Support the Head of Corporate Services with the secretariat of the Performance and Resources Committee, coordinating its meetings, preparing agendas and documentation for meetings, taking Minutes and tracking necessary actions, as required

 Key Requirements Candidates must have:

  • A minimum of one year experience in an Accounts Payable function.
  • Experience in using financial systems, ideally Sage 200.
  • At least intermediate level in Excel (e.g. pivot tables and formulae).
  • Strong attention to detail.

This is initially a 12 month temporary contract. Salary €31,384. Hybrid role

To apply for this position please email in your CV via the web link

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[Accounts Payable Admin / #RM16210]

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Call us on +353 1 6633030 and quote job reference #RM16210

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