Lex Consultancy

International Law firm based in Dublin 1 are currently seeking an enthusiastic Accounts Assistant to join its Finance team. It is a  permanent role with the option of hybrid working, this is an excellent opportunity to work in a dynamic and growing firm. You will be exposed to many elements of the finance function and enjoy a supportive team-based working environment.

Role & responsibilities: 
Billing

  • Daily processing of invoices for all fee-earning departments;
  • Ensure accurate recording of VAT;
  • Interaction with multiple teams to clarify billing rules and regulations;
  • Assisting teams with the editing of time recordings;
  • Carry out reconciliations for WIP and AR as required;
  • Process all reversal/reprint/Write off forms as requested;
  • Ensure billing mailbox is kept up to date and all queries are dealt with in a timely
  • manner.

Accounts payable

  • Prepare and set up payments for payment run twice monthly;
  • Prepare credit card reconciliation and prepare payments monthly;
  • Ensure all supplier accounts are reconciled and payments are up to date;
  • Ensure billing mailbox is kept up to date and all queries are dealt with in a timely
  • manner;
  • Ensure all AP invoices and employee expenses are posted to the system in a timely manner ;
  • Ensure all disbursements are loaded to the system daily;
  • Ensuring all balances held with suppliers are at a sufficient level each week.

Bank

  • Maintain and reconcile petty cash monthly (includes physical cash and cash book)
  • Attend the bank with lodgments;
  • Posting of cash receipts and payments daily;
  • Verification and set up of new payees on banking system;
  • Prepare bank reconciliations : Client accounts – daily; office accounts - weekly.

The Person
We are seeking a candidate with 3+ years’ experience as an Accounts Assistant / Finance Assistant with broad experience covering AP, Billing & Banks, who can demonstrate the following:

  • Work independently and as a team member;
  • Tact and diplomacy to deal with confidential matters;
  • Manage a complex and demanding workload with the ability to prioritise tasks
  • Excellent communication and organisational skills
  • Proficiency in using MS Office suite with strong Excel skills is essential
  • Participate in continuously improving services through critically evaluating systems of
  • work, promoting new ideas and actively developing service improvements;
  • Work in a flexible manner and respond to changing circumstances
  • Law firm experience advantageous but not essential

Our Benefits

  • Generous annual leave allowance
  • Discretionary annual bonus scheme
  • Agile Working Policy
  • Health insurance cover from start date
  • Pension scheme after 6 months
  • Life Assurance from start date
  • Income Protection cover from start date
  • Taxsaver and Bike to Work schemes
  • Professional Membership Fees
  • Social Committee
  • Employee Assistance Programme
  • Wellness programme
  • Bank at Work

Please submit your cv to Anne Marie in Lex Consultancy today.

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