International Law firm based in Dublin 1 are currently seeking an enthusiastic Accounts Assistant to join its Finance team. It is a permanent role with the option of hybrid working, this is an excellent opportunity to work in a dynamic and growing firm. You will be exposed to many elements of the finance function and enjoy a supportive team-based working environment.
Role & responsibilities:
Billing
- Daily processing of invoices for all fee-earning departments;
- Ensure accurate recording of VAT;
- Interaction with multiple teams to clarify billing rules and regulations;
- Assisting teams with the editing of time recordings;
- Carry out reconciliations for WIP and AR as required;
- Process all reversal/reprint/Write off forms as requested;
- Ensure billing mailbox is kept up to date and all queries are dealt with in a timely
- manner.
Accounts payable
- Prepare and set up payments for payment run twice monthly;
- Prepare credit card reconciliation and prepare payments monthly;
- Ensure all supplier accounts are reconciled and payments are up to date;
- Ensure billing mailbox is kept up to date and all queries are dealt with in a timely
- manner;
- Ensure all AP invoices and employee expenses are posted to the system in a timely manner ;
- Ensure all disbursements are loaded to the system daily;
- Ensuring all balances held with suppliers are at a sufficient level each week.
Bank
- Maintain and reconcile petty cash monthly (includes physical cash and cash book)
- Attend the bank with lodgments;
- Posting of cash receipts and payments daily;
- Verification and set up of new payees on banking system;
- Prepare bank reconciliations : Client accounts – daily; office accounts - weekly.
The Person
We are seeking a candidate with 3+ years’ experience as an Accounts Assistant / Finance Assistant with broad experience covering AP, Billing & Banks, who can demonstrate the following:
- Work independently and as a team member;
- Tact and diplomacy to deal with confidential matters;
- Manage a complex and demanding workload with the ability to prioritise tasks
- Excellent communication and organisational skills
- Proficiency in using MS Office suite with strong Excel skills is essential
- Participate in continuously improving services through critically evaluating systems of
- work, promoting new ideas and actively developing service improvements;
- Work in a flexible manner and respond to changing circumstances
- Law firm experience advantageous but not essential
Our Benefits
- Generous annual leave allowance
- Discretionary annual bonus scheme
- Agile Working Policy
- Health insurance cover from start date
- Pension scheme after 6 months
- Life Assurance from start date
- Income Protection cover from start date
- Taxsaver and Bike to Work schemes
- Professional Membership Fees
- Social Committee
- Employee Assistance Programme
- Wellness programme
- Bank at Work
Please submit your cv to Anne Marie in Lex Consultancy today.